The US has more than 600,000 childcare centers, becoming the primary educational resource for younger children. As parents have more choices, daycare centers must improve their services to stand out from competitors.
Often, parents select a daycare by considering its educational and recreational programs. However, the facility’s management also plays a role in decision-making. Therefore, daycare centers must streamline their operations to attract more clients.
Childcare software programs assist daycares in managing their operations better. The tool automates administrative tasks to provide the following benefits.
Improved Enrollment Process
During the admission process, parents are required to fill out various forms. If the childcare center uses traditional ways (pen and paper) to record information, filling out the details and making manual copies for recordkeeping can take longer. Moreover, parents would further be required to visit the facility to enroll their children.
With the help of childcare enrollment software, daycares can store details quickly. It can also help with the following:
- Virtually getting parents’ signatures on permission slips and forms
- Recording infant/child feedings and diaper checks
- Monitoring child cognitive, emotional, and physical development
- Checking age-appropriate milestones
- Filling daily report forms
- Logging incident reports
- Generating, printing, and forwarding bills and receipts
Automated Attendance Tracking
Pick-up and drop-offs are the most dreaded times for childcare providers, as parents quickly want to get in and out of the center to resume their daily activities. Fortunately, childcare software uses technology to automate and streamline attendance. Parents can easily mark check-in and check-out through the attendance portal when picking up and dropping off their children. The software stores the precise timing and provides accurate timestamps of the child entering and leaving the daycare premises.
Increased Client Satisfaction
Childcare software automates various tasks, including providing parents with notifications on their child’s progress. With this program, staff members can easily update parents on the milestones achieved by the little ones. The system can also deliver critical information, such as the children’s progress and their monthly attendance tracking report.
As a result, parents can access all the information about their child’s daily activities in real time. This can save time for the parents and staff, which would otherwise be spent on lengthy in-person discussions.
Quick Access to Client Information
Children are more susceptible to injuries while playing. In these situations, childcare centers have to immediately notify the emergency contact to inform them about the situation. Since children become quickly agitated, the care providers need more time to browse manual files to find the parents’ contact numbers.
Childcare software has an easy-to-navigate layout. Therefore, the daycare workers can simply type in the kid’s name to learn the emergency contact details, the child’s medical history, allergies, and other critical information.
Insights into Child Development
Creating a profile on each child is important to track their developmental progress. Daycare workers are trained to observe children to ensure they reach their milestones and show signs of healthy physical and mental development.
Using childcare software makes it easier to record a child’s development progress and compare it with their history. As a result, it takes less time to create growth charts and detailed reports, which are shared with parents to discuss their child’s achieved milestones every month.
Smoothly operating a daycare center needs organizational skills. Daycare workers are tasked with planning educational programs, caring for children, and cleaning up once kids return home. All these responsibilities leave less time to manage administrative tasks, such as recording milestones, billing, and creating attendance reports.
However, childcare centers can use software to automate most administrative tasks. These programs save the organization’s costs and employees’ time, which can be utilized in more productive tasks.