Adding electronic signatures to PDF documents is easy. This process eliminates the need for printing, scanning, and overnight delivery of paper documents.
Those who depend on online forms to collect information from respondents can save time and money by using e-signature solutions. Choosing the right one is crucial. The best option is a globally accepted solution with timestamps.
Security
If you’re looking for a way how to add a digital signature to a PDF document, there are a few different ways. For example, an application on macOS lets you create an electronic signature by drawing or typing text on the screen. You can also use Adobe Acrobat to sign documents or create a digital signature using an image file.
For a signature to be legal, it must show consent and a clear expression of intent to be bound by the terms of the document or contract. It must also confirm the identity and authenticity of the signatory, and it must be done freely and voluntarily without coercion or duress. In addition, it must be placed in a way that will not change or obscure the document’s original text.
Secured PDF files offer an extra layer of security that can prevent forgery and fraud. They protect data in the document by encrypting it so only authorized people can see it. They can also limit the ability to edit or print the file by requiring a password. Depending on the level of security you need, choose between simple features like a password and more complex options that prevent access to certain functions or settings in a PDF.
Legality
As with any document-related activity, it’s important to be aware of the legality of e-signatures. Luckily, most jurisdictions in the US have laws (both at the federal and state levels) that recognize electronic signatures as legally binding. These legal frameworks outline various requirements, including intent to sign, consent, and recording the signature.
Additionally, the best digital signature solutions often provide an audit trail that lets you know what happens to a document throughout the signing process. This provides more transparency and reduces the risk of document tampering. It also allows you to locate and identify the signatures that are legally enforceable quickly.
Businesses in the banking and insurance industries utilize e-signature services to reduce human-made errors, onboard new clients faster, increase close rates and speed up the claim and contract approval processes. Teachers and other educators harness e-signature software to create and track application forms, manage student records and documents, collect legally binding e-signatures, and streamline work processes. In addition, using e-signatures eliminates the need for paper and ink, saving costs associated with physical documentation while contributing to environmental sustainability.
Convenience
Electronic signatures are the best solution if your business needs to send contracts, orders, or any other document for signature. They reduce the time spent on printing, scanning, faxing, and mailing documents and the turnaround time by 80%. This way, your business can get the documents signed quicker and increase productivity.
E-signature software allows clients and partners to sign documents remotely from any place or device. This convenience can improve your company’s overall efficiency as you can save on courier and postage fees and minimize office space. Moreover, the document can be saved online and is easily accessible whenever needed.
It is also helpful regarding document accuracy, as you can make the required fields mandatory. This way, you can ensure the document is complete and accurate. It can also help you avoid wasting time tracking down the signatories to resend or re-sign the document if they forgot to sign a page or didn’t fill out certain information.
Companies that utilize e-signatures in their sales operations can significantly increase the overall turnover rate and boost client satisfaction and loyalty. In addition to that, it also helps them close deals faster by eliminating the hassle of collecting physical signatures from clients and partners. This helps businesses to meet their sales targets and achieve their growth goals.
Environment
Getting documents signed with pen and ink is a time-consuming process. Using an electronic signature solution can get the job done in a fraction of the time and save you money on materials. It is also better for the environment as it eliminates the need for paper, toxic ink, and harmful devices used in traditional document processing.
The e-signature software provides a robust audit trail that tracks every step of the signing process. This makes it easier for legal teams to keep track of the document. It also reduces the chances of document tampering and fraud. This feature is important for businesses handling sensitive information requiring extra security and accountability.
E-signature solutions can help businesses of all sizes and industries streamline their document workflows. They can improve internal processes, reduce human errors, increase client satisfaction, and enhance customer experiences. Businesses can also benefit from cost savings and increased ROI.
