Have you got a special event coming up? Are you in charge of organising everything? Planning the perfect soirée is no easy feat, as there are so many things to think about and organise. Such is the burden that it can quickly turn you from a confident person into a nervous wreck! It doesn’t have to be that way. If you follow these five rules for event planning, you will find everything goes off without a hitch!
One of the most critical events planning requirements is to check if anyone has unique nutritional needs – especially if it’s a corporate event including people you don’t know. You’ll be surprised at the options out there no matter where in Australia you’re based. Whether you’re looking for vegan catering in Melbourne, gluten-free options in Newcastle You can tick many boxes by outsourcing the food supply to experts who know how to cater to vegans and vegetarians, as even those who want delicious food delivered to the venue with no hassles or fuss.
Check the Numbers – Twice
When it comes to planning a party or event, it’s helpful to know the numbers. You can then choose a venue to suit, confirm catering volumes, and even make sure there are enough beverages, chairs, and toilet paper. Encourage people to RSVP to your event so you can nail down these details early on. If you don’t, you may find you have too much food, not enough, or your venue is full. It takes only minutes to send out reminders to see if people are coming or not.
Event planners get paid a fair amount to plan events for a living. However, you are possibly not in the same situation. Many people end up planning parties for their friends and family, workplace, or social clubs. If you got lumped with this job and you’re struggling for time and resources, then you will quickly learn it can be quite stressful and challenging. Do what even the best event planners do: delegate. Get a friend or family member involved in the planning process, and outsource things like catering and furniture hire to professionals. Getting help can remove much stress from your shoulders and help to make everything else run smoothly.
If you are planning a birthday or similar fun event, then you are going to find bringing it all together is easier if you have a decorating idea in mind. Choosing a theme early on can help you plan invitations, food choices, decorations, and even the venue. You will also find that, at show time, your whole setting looks strikingly beautiful with all the colors and styles matching.
You are going to come across many event planning tips as you try to learn as you go. One of the many helpful ones is timing. Make sure your party doesn’t align with anything significant happening in your city or suburb. You may find that attendance is affected if you do. Then, make sure the time of day works for the kind of event you’re planning. For example, you wouldn’t hold a child’s birthday in the late afternoon, but you would an adult’s party.
Planning the perfect event can have you tearing your hair out. Unless you are an expert planner, you may find not everything is going to go according to plan. However, if you take the time to focus on these five areas above, you may discover it’s a matter of slotting every other piece of the puzzle into place around them. Sort your timing, catering, theme, support, and numbers, and watch as everything else falls into place.